For more information on events assistant recruitment, or for any questions, please get in touch. 1. The career path of an events assistant will depend on the company he is working for. Assistant Event Coordinator (Part-Time) Convention and Event Support Coordinator. Assistants will perform duties such as: Arranging the accommodation, transportation, and dining options for clients along Event Assistants provide administrative and clerical support to Event Planners are handle various event organization aspects such as doing paperwork, preparing materials, contacting attendees and service providers, keeping the venue clean and organized, greeting participants and handling correspondence. Handling logistics. A degree is desirable, but not essential, Confident with all Microsoft Office packages, Creative and used to thinking outside the box, Able to work independently as well as part of a team. An assistant may also be required to travel to venues and suppliers and may be expected to work outdoors in all kinds of weather. Updating senior management. Event Coordinator Job Duties Creating event proposals which fit client requirements and presenting proposals by deadline Maintaining a working relationship with vendors and venues Planning event aspects, such as venue, seating, dining, and guest list Negotiating sponsorship deals. An important cog in the marketing wheel, you’ll be expected to be involved at all levels, including drafting press releases, updating clients and organising promotional events. Adam Dawson has worked as a journalist and copywriter in London, Dubai and Athens. Employers look for people who have a working knowledge of the industry and have gained some work experience, either paid or voluntary, helping in the organizing of an event. In general, they are responsible for planning, organizing, managing and coordinating various types of events. Handling budgeting and invoicing. An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. © 2020 Tiger Recruitment Ltd. All Rights Reserved Reproduction of material from tiger-recruitment.com without written permission is strictly prohibited. What Does an Assistant Event Coordinator Do? A great job description starts with a compelling summary of the position and its role within your company. Owners and organisers of events have the primary responsibility to ensure they run a safe and secure event making sure that they have the appropriate planning in place to manage risks and protect their attendees, staff and anyone else affected by their event. By using the site, you agree to us doing so. However, most assistants will be involved in helping produce proposals for events, finding a suitable venue, planning the layout of the rooms and the entertainment program and organizing facilities and amenities such as car parks, security and first aid. The Event and FPA Ambassador Assistant reports to the Manager, Administrative and Financial Services. We use cookies to help our site work and understand how it is used. Key responsibilities: Assisting the events team with a high number of events, ranging from small meetings to award ceremonies; Accompanying events manager to both internal and external events; Promoting events across all social media platforms; Supporting the events manager with logistical and administrative support Find out the competencies and skills needed for successful job performance in this position. Event … In addition, the event marketing assistant coordinates small events inside the business, such as client visits, … Obtaining permits. Public Relations Assistant responsibilities include: Keeping calendars (editorial, press conferences, events etc.) Job brief. To work alongside colleagues to promote the business. Liaising and negotiating with vendors. Assisting the events team with a high number of events, ranging from small meetings to award ceremonies, Promoting events across all social media platforms, Supporting the events manager with logistical and administrative support, Maintaining records of all bookings e.g. According to MySalary.com, the average annual salary for event organizers in the U.S. was between $46,849 and $63,799 in 2010. With more than four years of experience, he has had work published in "Construction Week," "Business Traveller Middle East," "Arabian Property," "Commercial Interior Design," "Time Out Dubai" and online at ArabianBusiness.com and easyJet.com. She might also help sell exhibition space, or find sponsors for the event, and will most likely help dismantle the event once it is finished. Our ideal candidate has at least two years of event planning experience and has a long history of coordinating successful events. However, when working on an event, the hours are often long and unsociable, with weekend and evening work common. What are an events assistant's duties? Assist in Event … The Responsibilities of a Catering Assistant. Requirements and Responsibilities. Event Managers' roles can vary depending on the company and industry they work in. Duties and responsibilities of a Marketing Assistant Supporting the Marketing Manager, you’ll be at the heart of driving marketing campaigns for a product or service. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Marketing and Communications: Provide support and assistance in planning, developing, producing, and delivering marketing and communications materials Manage development, production, and distribution of promotional and collateral materials Develop and oversee the communications calendar to ensure timely execution of the program Use … Your summary should provide an overview of your company and expectations for the position. Here are the most essential duties and responsibilities: Establishing and maintaining relationships with vendors and venues Planning event details and aspects, including seating, dining and guests Creating reliable financial reports and collecting payments on time An event assistant helps event organizers conceive, plan and produce events such as festivals, exhibitions, fairs, conferences, product launches and other social events. When not working on-site for an event, the hours of an event assistant are regular office hours Monday to Friday. and media lists ; Participating in brainstorming and planning sessions; Assisting in organizing and execution of PR events, campaigns etc. What Does an Event Planner Assistant Do? Hotel event coordinators are responsible for producing an outline of the event's needs. Draft and design different type of PR content (for example media announcements, newsletters and speeches) We read through several Event Assistant job descriptions to put together the following list of core duties and responsibilities. Organize event set up and execution, generate monthly income expense reports. The marketing director typically determines an assistant's responsibilities, including writing marketing materials, such as press releases; assisting in data collection; aiding in multiple duties related to the event; and developing and producing media kits for all necessary media outlets. Event Coordinator Duties and Responsibilities Discuss the budget and expectations with management and staff Research venues and vendors that fit the occasion within budget Delivering events on time, within budget, that meet (and hopefully exceed)expectations. As caterers grow, the owner often hires others to make food while she focuses on the business side of selling, preparing and … Managing branding and communication. The Event and FPA Ambassador Assistant works in close … She might also help sell exhibition space, or find sponsors for the event, and will most likely help dismantle the event once it is finished. The lowest 10 percent of events organizers earned $39,717 a year. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. However, most assistants will be involved in helping produce proposals for events, finding a suitable venue, planning the layout of the rooms and the entertainment program and organizing facilities and amenities such as car parks, security and first aid. Administration and Office Support Office assistants handle organizational and clerical support tasks. The office assistant job description clearly and concisely lays out the duties and responsibilities for the office assistant job. Meeting/Event Assistant assists the meeting/event staff with all aspects of planning a live or virtual meeting or event for an organization or external client. With plenty to be getting on with, your main responsibilities include: Development, production and delivery of projects from proposal right up to delivery. There are no minimum qualifications required to work as an events assistant. An office assistant job includes a wide variety of duties and responsibilities. Coordinates attendee registration and post-event evaluations. If you’re interested in a career as a caterer, be prepared to learn much more than how to cook or bake. Usually, they coordinate meetings with clients determine details about events. You can read more in our cookie notice. In most cases an event assistant will work as part of a team within an event management company, or in-house for a company or organization. Being a Meeting/Event Assistant assists with vendor research and maintains vendor contracts. Privacy Policies, © 2020 Tiger Recruitment Ltd. All Rights Reserved. Duties and Responsibilities • Be on hand to support the Event Manager • Assist in the coordination of the build and de-rig of events • Support the Marketing team with social media on the day • Assist with gathering data during the event • Assist with Trader and Performer liaison Event Planner responsibilities include: Event planning, design and production within time limits Working with clients to identify their needs and ensure customer satisfaction Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. Depending on the task at hand, the Event and FPA Ambassador Assistant may receive direction and guidance from the Associate Dean, Research and International, as well as the Associate Dean, Students and Enrolment. Many events organizers choose to move into freelance work by setting up their own businesses. We read through several Event Assistant job descriptions to put together the following list of core duties and responsibilities. The duties and responsibilities of an Event Assistant vary widely, as they are largely dependent on which tasks are delegated by the Event Planner. Setting, communicating and maintaining timelines and priorities on … Benefits for an event assistant include health insurance, pension plans and paid vacation. Their job description basically involves carrying out responsibilities … West End Office: 020 7917 1801 City Office: 020 3786 1455. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. To ensure customer care standards are adhered to. The typical day-to-day activities of an event assistant will vary depending on the type of event he is working on. Handling post-event reports. Events Assistant Job Description. The ideal candidate should demonstrate in his or her resume qualifications like … An event planner assistant works under the supervision of an event planner or coordinator in order to ensure that an event such as religious program, wedding, trade shows, corporate meetings, football competitions (like the world cup), races, charity events, conferences, and international events play out as planned and free from any avoidable hitch. Event Planner Assistant Job Description, Duties, and Responsibilities. Main Duties & Responsibilities Job Objectives To deliver excellent customer service. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. venue and catering and taking payments where necessary, Attending all meetings to act as a second point of contact, Ad-hoc duties at events including, but not limited to, guest list management, showing guests to tables and taking coats, Helping set up and dismantle events efficiently through to completion, Ensuring all branded items for events arrive on time, Educated to A-Level standard. Dawson holds a bachelor's degree in ancient history from King's College, London. Assist in planning, programming, scheduling events and facilities, contracting for artists and tenants, promotion, marketing, producing, audience development, market research, ticket office and front-of-house. Event Coordinator job summary. Freelance work is available for those who have moved on from being assistants to being organizers, provided they have experience and a big book of contacts. Key Responsibilities To assist in the set up and maintenance of all event and bar service areas. We are looking for a promising Public Relations (PR) Assistant to support our PR team with various administrative tasks. In order to attract Event Managers that best matches your needs, it is very important to write a clear and precise Event Manager job description. To ensure all hospitality areas adhere to the health & safety standards. Developing event feedback surveys. People working in the events industry must have excellent organizational skills, the ability to work well under pressure and in a team. Most will involve moving from assistant to a the post of team leader with responsibility over a number of other staff members, or alternatively it may involve promotion to a different management role. Prospective students who searched for Set Decorator: Job Description, Duties and Requirements found the following related articles, links, and information useful. Assist in Event Logistics Event logistics includes things like creating seating charts, selecting a menu, booking a venue, finding entertainment and anything else related to coordinating an event. Operational functions may include assembly of sport equipment (volleyball nets, badminton nets, bleachers), participant entry verification, scoring, … Often promotion occurs through changing jobs and companies. Duties and Responsibilities include, but are not limited to: Set-up and breakdown of the necessary equipment for each event. Event Manager Responsibilities: Brainstorming and implementing event plans and concepts. Event Planner. Event Assistant Duties An event assistant is often the glue that holds together the details on a program or event. Assistant event coordinators are responsible for providing assistance to coordinators in the effective and efficient planning of events, from weddings to academic gatherings, to charity shows and international events like the United Nations General Assembly, etc. Main duties and responsibilities This is a varied role and you will need to be flexible and willing to take on a range of tasks. The typical day-to-day activities of an event assistant will vary depending on the type of event he is working on. This events assistant job description template has been created by Tiger Recruitment as a guide for our clients’ benefit. It will need to be tailored to the specifics of each company’s requirements. Producing an outline of the position and its role within your company lowest 10 percent of organizers... Event coordinators are responsible for planning, organizing, managing and coordinating various types of events administrative tasks common. 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